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Text replacements automatically transform your dictated text before it appears. Use them to expand abbreviations, insert standard phrases, fix recurring errors, or create voice-triggered shortcuts. Available on Personal, Professional, and Medical plans.
Create voice shortcuts for information you type often.
| You say | SRC types |
|---|---|
| "insert phone number" | +61 4XX XXX XXX |
| "insert work email" | [email protected] |
| "insert address" | 123 Main Street, Brisbane QLD 4000 |
When you naturally say full phrases, replacements can shorten them.
| You say | SRC types |
|---|---|
| "by the way" | btw |
| "as soon as possible" | ASAP |
| "for your information" | FYI |
If the transcription engine consistently gets a word wrong, a text replacement forces the correct spelling.
| Gets transcribed as | Replacement fixes it to |
|---|---|
| "speech recognition clout" | Speech Recognition Cloud |
| "brisbane" (lowercase) | Brisbane |
Tip: Add multiple variations to catch different ways a word might be mistranscribed.
Insert email signatures, standard paragraphs, or boilerplate text with a single phrase. Available on Professional and Medical plans with templates.
Open the SRC settings and navigate to the Replacements section. Each rule has these options:
Enter one or more text patterns to match. Each alias is checked independently. Useful when a word might be transcribed differently or you want multiple phrases to produce the same output.
The text that replaces any matched alias. Can be plain text, empty (to delete matched text), or multi-line text for templates.
Only match when the pattern is a complete word, not part of another word. Prevents "cat" from matching inside "category".
Maintain the capitalisation of the matched text in the replacement.
Match aliases regardless of spaces, dashes, or periods between characters. "email" matches "e-mail" and "e mail" with a single rule.
After Speech Recognition Cloud transcribes your speech, all enabled replacement rules are applied before the text appears at your cursor. The processing order is:
Rules are applied in the order they appear in your list. You can drag and drop to reorder them.
Use whole word matching to prevent unintended matches within longer words.
Add multiple aliases for words that might be transcribed differently.
Enable flexible match for compound words to catch variations with a single rule.
Disable rules instead of deleting them. You might need them again later.
Start simple. Only use advanced options when you need them.
